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Washington State University
Washington State University Office of the Provost

Polices Policies and Procedures

COVID-19 Academic Year 2020-21 Planning

Updated: October 2, 2020

COVID-19 Academic Year 2020-21 Planning

WSU Pullman Exception Request to Offer In-Person Instruction, Educational Experience, or Extracurricular Activity (Graduate and Undergraduate)

The WSU Pullman campus will offer a combination of remote and in-person instruction for the Spring 2021 semester.  Current statewide guidelines limit gatherings to no more than 10 people for Washington counties in Phase 3 though higher education may exceed this cap in limited situations. In particular, certain experiential learning opportunities may not have effective online analogs.

Instructors who believe their course falls into this category may use this form to request an exception to the remote instruction policy and permission to offer some or all of the class in-person.  All requests must also adhere to the “Classroom and Teaching Labs Distancing and Disinfection Plan”.  Completed, signed forms should be sent to Dr. Craig Parks (parkscd@wsu.edu).  Deadline for submission is Thursday, October 8, 2020.

WSU Pullman Request to Continue In-Person Instruction, Educational Experience, or Extracurricular Activity

The WSU Pullman campus will offer a combination of remote and in-person instruction for the Spring 2021 semester.  Current statewide guidelines limit gatherings to no more than 10 people for Washington counties in Phase 3 though higher education may exceed this cap in limited situations. In particular, certain experiential learning opportunities may not have effective online analogs.

Instructors who are offering a course that was approved for an in-person instruction component during the Fall 2020 semester may use this form to request continuation of the approval.  The course must either have the same number as the Fall course or be a clear continuation of the Fall course (e.g., Calculus II).

Completed, signed forms should be sent to Dr. Craig Parks (parkscd@wsu.edu).  Deadline for submission is Thursday, October 8, 2020.

WSU Pullman Request to Use On-Campus Classroom

The WSU Pullman campus will offer a combination of remote and in-person instruction for the Spring 2021 semester.  Instructors who are teaching remotely may need access to an on-campus classroom in order to use specialized equipment or because of accessibility issues in their homes.  Use this form to request use of a classroom.

If you do not need access to special equipment, we prefer that you deliver your lectures from the Spark or the Smith Center for Undergraduate Education (SCUE).  If you will be using a building other than these, you are responsible for arranging access to that building.

This request must be forwarded to the respective chair/director and the dean for signatures.  Electronic signatures are acceptable.  Completed, signed forms should be sent to Dr. Craig Parks (parkscd@wsu.edu).

Request for Emergency Funding
The shift to remote delivery in light of the COVID-19 conditions requires faculty to make a quick pivot in pedagogy and instructional methods. In response, the President has identified a limited, one-time pool of funding to assist. The Office of the Provost and Executive Vice President will be administering this program.

First, we ask that departmental and college funds be used where possible. If funds are unavailable, WSU faculty may apply for small, one-time grants to offset unanticipated costs. Examples of qualifying requests include: setting up an online lab or studio assignment, webinars, distribution or other online resources. Proctoring software will be addressed separately, so such costs should not be submitted under this particular call for proposals.

If there are not sufficient funds within your respective department or college, please fill out this form, and submit it to your department chair. Assuming the chair supports the request, he/she will forward to the dean. If the dean determines the request is a priority and college funding is not available, it will be forwarded to provost@wsu.edu. Requests will be reviewed by a small panel, and you will receive a prompt response.

Computer Loan Program
WSU is aware that the transition to distance learning for Fall 2020 may pose challenges for students who do not have personal access to a device that is adequate for participating in online formats.

The Office of the Provost is partnering with Information Technology Services to introduce a computer loan program, making a number of Acer Chromebooks available to students for personal educational use. If you are interested in the computer loan program, please complete and submit the form below. Further information will be provided upon submission of the form.

If you have questions, please email Todd Mordhorst at todd.mordhorst@wsu.edu.

WiFi Hotspot Program
WSU is aware that the transition to distance learning for Fall 2020 may pose challenges for students who do not have adequate WiFi access to stream classes and events, obtain class materials, and interact online.

The Office of the Provost is partnering with Information Technology Services to provide WiFi access via mobile hotspots for WSU’s fall semester. If you are interested in borrowing a WiFi hotspot device to use for fall courses, please click here. Further information will be provided upon submission of the form.

Pullman Facility Use Plan
The WSU Pullman Facility Use Plan describes the use of facilities on the Pullman campus in support of Washington State University’s decision to move to remote instruction for the Fall 2020 semester. This plan is being distributed to all campuses and while the specifics for each campus may be different, the principles will be consistent across the system.

Academic Success and Career Center’s (ASCC) Academic Hotline
The University has established an “academic hotline” for WSU Pullman students, faculty and staff. The hotline is available to provide information, resources and referrals to those in need.

The hotline is accessible by phone at 509-335-6000 or email at FallAcademicsPullman@wsu.edu.

Three ASCC staff members will respond to phone inquiries during business hours and two staff members are responding to incoming emails. The staffing is a shared responsibility among staff from across the Division of Academic Engagement and Student Achievement and will be adjusted as needed.

Graduate Student Assistantship Update
Current Graduate School policy, which is based on Washington state statutes, requires that graduate students receiving assistantships reside in the state of Washington in order to receive tuition waivers. Given the impact of COVID-19, we are working with the governor’s office to temporarily relax this requirement. At least for the Fall 2020 semester, when most graduate coursework will be delivered remotely (with the possible exception of 700 and 800 research credits), students who have been offered an assistantship appointment will be exempt from the requirement to establish a domicile in the state of Washington.

Fall 2020 Graduate Education Update
In the interest of the health and safety of WSU students, staff and faculty, all campuses at WSU have moved to distance delivery for most of our graduate level courses for the Fall 2020 semester. This change in mode of academic delivery includes graduate education as well as undergraduate education. All 500-level, 600-level, and non-thesis masters courses (701 and 702) will convert to remote teaching modalities for the fall semester. There will be an internal exception process for each campus for a limited number of situations in which course goals and student learning outcomes cannot be successfully achieved remotely.

Instructors who believe their course falls into this category may use this form to request an exception to the remote instruction policy and permission to offer some or all of the class in-person.  All requests must also adhere to the “Classroom and Teaching Labs Distancing and Disinfection Plan”.  The exception request process for WSU Pullman has expired.  Questions should be directed to Dr. Craig Parks, Vice Provost for System Innovation and Policy (parkscd@wsu.edu).

The thesis master’s research (700) credits and doctoral research (800) credits will be offered in a hybrid format, and do not require a request for an exception; it is anticipated and expected that there will also be some on-campus and/or face-to-face component of these research credit hours.

The policy to allow Zoom-only exams (final defenses or doctoral preliminary exams) will be extended through the Fall 2020 semester, including interim exams conducted between the Fall 2020 semester conclusion and Spring 2021 semester start.

Questions?
Kindly email the Provost’s Office at provost@wsu.edu.